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BaxPay est une start-up labellisée par La French Tech et incubée par EuraTechnologies à Lille.

+33 9 80 80 95 80679 Avenue de la République, 59800 Lille
BaxPay Business
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Merchant guide

Products & inventory

Products are the items (or services) you sell. Inventory is how many units you have at each location.

Last updated:

Products list with images
Products list with images

Enable Products

  1. Open Settings.
  2. Find the Products section.
  3. Turn Products on.
  4. Optionally enable:
    • Multi-location
    • Register (caisse) checkout
    • ERP auto-push (if you use accounting sync)

Without Products enabled, Register and catalog pickers stay hidden.

Online shop (optional)

Products with channel Online or Both can appear on your public storefront.

  1. Enable Products (above).
  2. Settings → Preferences → Enable Online shop (requires plan entitlement).
  3. Open Online shop — set slug, theme, then Publish.
  4. Share {slug}.baxpay.com (or a custom domain if your plan allows).

Checkout opens on pay.baxpay.com. Same flow for companies and freelancers.

See Online shop and Plans & pricing.

Create a product

  1. Open Products → Add product.
  2. Fill in:
    • Name (shown on POS / links)
    • Price — VAT-inclusive (TTC) in most EU consumer cases
    • VAT rate (%)
    • Optional SKU, barcode (EAN/GTIN)
    • Channel: Online, In store, or Both
    • Track inventory — on if you want stock counting
  3. Upload a photo and crop it to a square.
  4. Save.

Channels explained

Channel Where it appears
In store Register / Tap to Pay / POS catalog
Online Payment links, Online shop, online pickers
Both Everywhere

Show catalog on hardware POS

Enable Products, then open Locations → Show products on terminals to choose which Locations and terminals can open the in-store catalog on the POS keypad. See Locations and Terminals.

You can also turn catalog on/off for one device under Terminals → detail.

Inventory basics

  1. Open Inventory.
  2. See a matrix: products × locations.
  3. Set on-hand quantity, reorder points, or adjust with a reason (delivery, count, write-off…).
  4. Use Transfer to move stock between locations.

Every change writes a movement (audit trail).

Inventory matrix
Inventory matrix

How stock updates when you sell

When a sale includes catalog lines + a location:

  1. At checkout start, BaxPay reserves stock for a short time (soft hold).
  2. When payment succeeds, stock is committed (on-hand decreases).
  3. If checkout is cancelled / expires, the hold is released.
  4. Refunds can restock proportionally.

Available to sell = on hand − reserved.
Other tills see the reduced availability while someone is checking out.

Import / export

  • Import a spreadsheet to create many products at once.
  • Export catalog (and Intrastat-oriented exports when needed).
  • Print shelf / barcode labels from a product.

ERP / accounting (optional)

Under Settings → Developers → Accounting, connect tools such as Pennylane, QuickBooks, or Sage to push/pull catalog data. See Developers.

Checklist

  • Products enabled
  • Register enabled if you use caisse
  • Catalog items priced with VAT
  • Inventory tracking on for physical goods
  • Opening stock set per location

Next: Register (sell in store) →